Administrative Assistant – FDE in Indianapolis

Job Description

Join American pharmaceutical leader Eli Lilly and Company, currently hiring Administrative Assistant – FDE in Indianapolis, Apply Lilly careers in Indianapolis Indiana.

 

Position : Administrative Assistant – FDE

Location : Indianapolis, Indiana

Job id: R-34501

 

Job Details

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 35,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.ResponsibilitiesThis position is an exciting opportunity for a skilled professional to provide critical support to multiple business partners in a dynamic team environment. The position has a primary focus in one or more business processes but must coordinate and operate cohesively with colleagues at various levels across the organization. This position requires coordination with colleagues, the administrative assistant community, internal/external business partners, and/or vendors.
This position requires an exceptional team player who is proactive, organized, detail‐oriented with a strong sense of urgency to complete tasks.
 
This assistant will provide support and services to the Administrative Services Center business partners reporting to the ASCoE manager. This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position.  We anticipate that future process improvements may alter the tasks and services that are provided by this role.

RESPONSIBILITIES
 Purchasing:Gather PCard information to manage and complete purchasesKnowledgeable in PCard policies and procedures as well as appropriate and inappropriate use of PCard Interview management: Supporting candidate communicationsScheduling interviews in Workday and OutlookScheduling seminars and recruiting activities (as appropriate)Assisting candidates with travel authorization as neededAdditional Support/Expectations:Adapt to change quickly as the ASC Leadership Team rolls out guidance and tools for streamlining ASC workProvide direction and guidance to non-supported business partners so they can perform administrative tasks on their own (e.g.  purchasing, interview management)Attend ASC team meetings as assigned or directedCreate and edit documents, data bases, spreadsheets, etc. Identify innovative techniques to increase productivity across the teamServe as a backup for other assistants in order to meet workload deadlines or during absences from the officeHandle additional administrative support or special projects as assigned by the ManagerBasic QualificationsHigh School Diploma or GEDMinimum of three years of experience in a professional work environment or in administrative/office management/coordinator positionQualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment positionAdditional Skills/PreferencesStrong Interpersonal and organization skillsProficient knowledge of Microsoft programs Minimum of three years of experience in an administrative environmentAbility to work independently with a high level of self-management in a dynamic work environmentAbility to adapt to change and process improvementsAbility to prioritize and seek guidance when multiple and competing priorities ariseExcellent written and verbal communication skillsMust be able to maintain confidential informationFluent in EnglishKnowledge of SharePoint collaboration site maintenanceAdditional InformationThis position is for a fixed duration of two years with the potential to extend for up to 4 years.Ability to work overtime if requested Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ + Allies), Veterans Leadership Network, Women’s Network, Working and Living with Disabilities. Learn more about all of our groups.
As a condition of employment with Eli Lilly and Company and its subsidiaries in the United States and Puerto Rico, you must be fully COVID-19 vaccinated and provide proof of vaccination satisfactory to the company (subject to applicable law). #WeAreLilly

 

 

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