Secretary

  • AECOM
  • Full-time
  • Apply Before: October 5, 2022
  • Al Ain, United Arab Emirates View on Map

Job Description

American multinational engineering firm AECOM is hiring Secretary in Al Ain , to join Administrative Support / Secretarial department jobs, refer below job details to apply AECOM jobs from Al Ain.

 

Post: Secretary

Working Location: Al Ain, United Arab Emirates

Job ID: 271429BR

Job Category: Administrative Support / Secretarial

 

Job Details :

Job Summary

Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
May revise system or schedule as required to ensure timely approvals and distribution.
Ensures changes to document in a timely fashion in order to meet set deadlines.
Responsible for coordination with other parties to make sure document edits are made and proofed.
Tracks and keeps records of documents.
Follows standardized procedures but may have to use discretion to complete project.
Ensures document tracking and production system is maintained.
Prepares and maintains a document control system for all forms of documentation.
Makes copies of drawing for production and other company employees.
Assures that all completed documents have been signed-off by the appropriate personnel.
Distributes copies of documents to the appropriate personnel.
Implements and follows company quality assurance program procedures.

Minimum Requirements

Typical responsibilities of the job include:

answering calls, taking messages and handling correspondence
maintaining diaries and arranging appointments
typing, preparing and collating reports
filing
organizing and servicing meetings (producing agendas and taking minutes)
managing databases
prioritizing workloads
implementing new procedures and administrative systems
liaising with relevant organizations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
acting as a receptionist and/or meeting and greeting clients

Preferred Qualifications

Professional Degree Preferred

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Water

Business Group Design and Consulting Services Group (DCS)

Country United Arab Emirates

Position Status Temporary

Requisition/Vacancy No. 271429BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

 

About AECOM : AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from planning, design and engineering to program and construction management. Join AECOM from Al Ain in Administrative Support / Secretarial department.

Career Tag : Administrative Support / Secretarial jobs in Al Ain, Water jobs in Al Ain, AECOM  careers in Al Ain, careers, AECOM jobs in Al Ain , jobs nearby me in Al Ain, Design and Consulting Services Group (DCS) jobs

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